Community and Facilities Administrator

It’s not every job where you can say you genuinely make a difference to community life - but this is exactly that kind of role. At St James, you'll make a real impact, allowing many different community groups to make the best use of our facilities and make St James a place where different local community groups come to and thrive.

Sound good? We’re looking for a Community and Facilities Administrator to join our team on a part time contract (12 hours a week).

What you’ll be doing

You will be liaising with our community users ensuring they get the best out of our great facilities.  You’ll be the first point of contact with new enquiries, showing people what we offer, and seeing it through to booking, inducting them so they feel confident and safe when they are here, and keeping in touch with regular users.  You will also support work improving our building facilities, including the organizing of deliveries and trades.  You will decide what to advertise on social media in order to help drive engagement and promote what we do. You will keep the money flowing by issuing invoices, paying bills and reconciling basic accounts.

What you will need

You are a natural organizer, and are the kind of person who makes things happen.  You are happy to meet new people, answer questions, and sort out issues.  You are detailed and confident in managing administrative processes, and improving them.  You work easily with others.  You are used to administrative systems such as Microsoft Word and Excel, and even better if you have used book keeping software such as Xero before.  You have a flair for social media and can keep Leith informed about what we have going on.  You are happy to spend some of your working hours on site in our office, but can blend that with keeping things ticking over remotely.

If you don’t have all of this, don’t be put off, full training will be provided, and as long as you are keen to learn we’d love to hear from you.

What we are offering

We are offering pay at £15 per hour, and can discuss and agree with you when hours need worked, being flexible to other priorities you may have.  The office base is at the St James church site, John’s Place, Leith, Edinburgh, EH6 7EL and you will need to be there a reasonable amount, but some work can be done from home.

Who we are

St James is an Episcopal Church in Leith Links, which aims to be friendly, inclusive and welcoming – we celebrate diversity in all its richness. We also celebrate the arts and consider the environmental impact of all we do.  We feel blessed to have a great facility and wish to use it for the good of the community we serve.

This role is about managing the community use, so there is no requirement to share our faith, however it is important that you feel you can work alongside us with respect -  many people from the church volunteer, and will work closely with you in different ways.  We are a friendly bunch!

Please send a cover letter and CV to churchoffice@stjamesleith.org.uk no later than 30 April 2025. Interviews will take place during the week beginning 5th May.

A Job Description can be found here, where you can also see information on venue hire and facilities on offer.